Procedure on Good Recording Practices

OBJECTIVE

To lay down a procedure for Good Recording Practices.

RESPONSIBILITY

Personnel - All departments.
Heads – All Departments

PROCEDURE

• Personnel shall make on line entries in the documents.
• The entries made by the operating personnel shall be checked and signed by the    supervising       personnel.
• No entry shall be over written.
• If anything is wrong do not over write it.
• Strike it with a single line and sign near the entry with date and put the correct entry.
• While making corrections, it shall be ensured that the previous entry is still legible.
• Initials are acceptable unless the documents specially require a signature.
• There shall not be any blanks in the formats/documents.
• All the supporting documents which are generated during external agencies validation, calibration activity etc shall be checked/verified by the concerned department personnel/QA department
• All the related documents like weight slips, annexure, appendix, labels shall be traceable to the main document.
• All the relevant documents shall be handed over after completion of the activity to Quality Assurance department.
• The following should be avoided:
• Overwriting of numerical number.
• Whitening / artificial correction of errors/mistakes.
• Wrong calculations.
• Using White tape or white Ink
• Wrong entry of time, temperature, vacuum, pressure or numerical numbers.
• Formulae, symbols that are typed with errors.
• All record shall be made as soon as observation is made.
• The practices of making rough entries to be faired subsequently shall be avoided.
• If a person is not familiar with English language, its recording in Indian language is allowed.
• If a wrong entry is made, it shall be strike off with signature.
• Record shall be made by the person responsible for an activity.
• Person filling the record shall be very clearly identified with the Record.

 ABBREVATIONS - Nil

 ANNEXURE - Nil                     

   REFERENCES - Nil

END OF DOCUMENT